Temporary Office Manager / PA to MD

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Vacancy summary

Vacancy summary

Reference: 05059

Job Type: Temporary

Date Posted: 11 August 2016

Our client, a leading independent Aircraft Marketing Agency, is looking for an Office Manager / Personal Assistant to the Managing Director for a temporary contract to cover maternity leave. The role would be full-time from October 2008 to July 2009, and then change to part time for the next 3 months. This is a varied and challenging role, which will have the new recruit working on a number of different tasks throughout the day. You will be responsible for the reception area including greeting visitors, organising incoming and outgoing mail, forwarding calls and many other tasks which are essential to the smooth running of a busy office. You will also be involved in various accounts tasks such as weekly reports, monthly invoicing and chasing up of payments. Due to the nature of the business you will need to keep up-to-date on the exchange rates. You will be in charge of travel expenses, travel arrangements for the MD and tracking staff movements and availability. The successful candidate will need excellent communication and interpersonal skills, as they will be dealing with a large range of internal and external contacts. It is expected that they will have previously worked at a senior secretarial or PA level. Candidates will need to be experienced in working with the full Microsoft Office suite of applications.

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