Receptionist – ongoing temporary

Receptionist – ongoing temporary

As a Receptionist, you will be responsible for looking after the front of house reception desk in the company. You will be supporting staff members, visitors, contractors and dealing with general duties which involve administrative support. This role will be on the temporary ongoing contract until the end of 2019 with the view for extension.

KEY RESPONSIBILITIES:

Reception

• General front of house duties: managing the visitor management system, meeting and greeting visitors and contractors, providing them with visitors passes and access cards whenever required
• Making sure that all visitors are aware of health and safety policy including fire evacuation procedures
• Dealing with incoming calls and transferring them – managing the switchboard
• Responsible for daily mail
• Dealing with daily handover to the security team, passing them any instructions and messages or incidents that are important to be aware about

General Administration

• Helping with the on boarding process for the new starters
• Dealing with staff requests and queries
• Assisting with raising purchase orders, invoices, filing, scanning and archiving
• Managing systems that company is using and keeping them up to date
• Managing the general email inbox
• Assisting and helping with general and ad-hoc tasks as required

Safety and Security

• Making sure that everyone who is visiting the site is having the required pass and after the visit the pass has been returned
• Dealing with worker alarm system and managing booking pagers in/out to users
• Creating incident team pagers and emailing it to incident team update report
• Responsible for CCTV and intruder alarm from reception
• Performing weekly fire alarm test
• Taking part and assisting in the evacuation process
• Making sure that health and safety policy is up to date

KEY REQUIREMENTS:

• Previous experience working as a front of house receptionist
• Strong administrative skills
• Advanced in using computer and Microsoft Office package
• Experience with Concur system and managing expenses
• Strong organisation and communication skills
• Excellent attention to detail