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Operations and Facilities Coordinator – ongoing temporary

map_markerAbingdon CoinNegotiable

Vacancy summary

Vacancy summary

Reference: 08586

Job Type: Temporary

Date Posted: 31 December 2019

  • Global biotech company
  • Medicinal chemistry expertise
  • Fantastic growth opportunity

Operations and Facilities Assistant – ongoing temporary contract

As an Operations and Facilities Assistant, you will be supporting the facilities team with administrative responsibilities and facilities services. 

Supporting a busy site with hands on facilities support including responsibility for meeting health and safety requirements in the canteen and break out areas as well as keeping all meeting rooms and common areas clear and tidy.

This role will be on the temporary ongoing contract until the end of 2020 with the view for extension. This role will perfectly suit a strong administrator who is confident managing multiple tasks and projects at the same time.

KEY RESPONSIBILITIES:

Facilities

  • Responsible for booking and scheduling meeting rooms and making sure that each of the room is ready to be used for the meeting including receiving food deliveries
  • Working in a facilities project team to assist with a new site opening
  • Communicate with overnight security team in case of any request
  • Helping with the events and setting up rooms
  • Assisting with international site meetings
  • Responsible for catering and ordering the stationery including placing the orders and raising the purchase orders
  • Looking after the company archive record
  • Performing weekly fire alarm test
  • Taking part and assisting in the evacuation process
  • Making sure that health and safety policy is up to date

Office and Reception

  • Covering lunches and any absence on the reception
  • Responsible for communication with international offices, vendors and accounting teams in terms of purchase orders and invoices

KEY REQUIREMENTS:

  • Previous experience working in a facilities/operations environment
  • Strong administrative skills
  • Advanced in using computer and Microsoft Office package
  • Experience with Concur system and managing expenses (beneficial not essential)
  • Strong organisation and communication skills
  • Excellent attention to detail

Park Street People Ltd does not discriminate on the grounds of age, race, gender, disability, creed or sexual orientation and complies with all relevant UK legislation. We are acting as an Employment Business in relation to this role.

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