Operations and Facilities Coordinator – ongoing temporary

Operations and Facilities Coordinator – ongoing temporary

As an Operations and Facilities Coordinator, you will be supporting the facilities team with administrative responsibilities and facilities services. This role will be on the temporary ongoing contract until the end of 2019 with the view for extension.

KEY RESPONSIBILITIES:

Facilities

• Responsible for booking and scheduling meeting rooms and making sure that each of the room is ready to be used for the meeting including receiving food deliveries
• Communicate with overnight security team in case of any request
• Helping with the events and setting up rooms
• Responsible for catering and ordering the stationery including placing the orders and raising the purchase orders
• Looking after the company archive record

Office and Reception

• Covering lunches and any absence on the reception
• Responsible for communication with international offices, vendors and accounting teams in terms of purchase orders and invoices

General Administration

• Helping with the on boarding process for the new starters
• Dealing with staff requests and queries
• Assisting with raising purchase orders, invoices, filing, scanning and archiving
• Managing systems that company is using and keeping them up to date
• Assisting and helping with general and ad-hoc tasks as required
• Performing weekly fire alarm test
• Taking part and assisting in the evacuation process
• Making sure that health and safety policy is up to date

KEY REQUIREMENTS:

• Previous experience working in a facilities/operations environment
• Strong administrative skills
• Advanced in using computer and Microsoft Office package
• Experience with Concur system and managing expenses
• Strong organisation and communication skills
• Excellent attention to detail

Park Street People Ltd does not discriminate on the grounds of age, race, gender, disability, creed or sexual orientation and complies with all relevant UK legislation. We are acting as an Employment Business in relation to this role.