Business Coordinator and Receptionist

Business Coordinator and Receptionist

As a Business Coordinator and Receptionist, you will be supporting the organisation in terms of administrative activities and covering the reception. We are looking for a talented individual who is highly organised and has got the ability to multi-task.

KEY RESPONSIBILITIES:

• Covering reception and managing the switchboard
• Responsible for booking and scheduling meeting rooms and making sure that each of the room is ready to be used for the meeting
• Greeting the visitors, clients, investors and colleagues
• Ordering tea and coffee for the office
• Managing the post
• Arranging deliveries
• Responsible for ordering the office stationery
• Maintaining and managing the information system
• Filing and archiving documents
• Assisting and helping with general and ad-hoc administrative tasks as required
• Organising staff parties and activities like Christmas Party
• Assisting with recruitment process and scheduling the interviews with candidates
• Supporting new starters during the onboarding process
• Organising repairs and regular maintenances services (air-conditioning, fire extinguishers, printing photocopiers) and communicate it with colleagues
• Performing fire alarm checks
• First Aider

KEY REQUIREMENTS:

• Excellent in prioritising the work load
• Previous experience working as reception and administrator
• Advanced in using computer and Microsoft Office package
• High attention to detail
• Strong organisation and communication skills